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Parental Involvement Plan

Parental Involvement
Purpose and Definition

The purpose of parental involvement under Title I, Part A is to promote active involvement among local educational agencies (LEAs), administrators, school staff, parents, ILTs and/or POFs, community leaders, and other stakeholders working to improve student achievement and promote academic success. LEAs must ensure that strong strategies are in place to:

• Build capacity to involve parents/stakeholders in an effective partnership with the school.
• Share and support high student academic achievement.

Parental involvement has been a vital component of Title I in the ESEA since it became law in 1965, but the term itself had never been defined until the 2001 reauthorization of the ESEA when amended by the No Child Left Behind (NCLB) Act. This amendment clarified the term parental involvement as well as lawfully established that parents are the key stakeholders in their children's education. The definition of parental involvement can be found in Section 9101(32) of the ESEA and states:

The term parental involvement means the participation of parents in regular, two-way, and meaningful communication involving student academic learning and other school activities, including and ensuring that:

• Parents play an integral role in assisting their child's learning.
• Parents are encouraged to be actively involved in their child's education at school.
• Parents are full partners in their child's education and are included, when appropriate, in decision-making as well as being a part of the advisory committees to assist in the education of their child.
• Other activities are carried out, such as those described in Section 1118.

This definition, in conjunction with other provisions in the ESEA, set the parameters by which SEAs, LEAs, and schools must implement policies, programs, and procedures to involve parent(s) in Title I Programs (US ED, 2004).
National PTA Standards for Family-School Partnerships

The Georgia Department of Education has adopted National PTA Standards for Family-School Partnerships as the state's model in engaging parents, students and the community.
School-Parent Compact

Each school receiving funds under Title I, Part A of the Elementary and Secondary Education Act (ESEA) must uniquely develop a written School-Parent compact jointly with parents for all children participating in Title I, Part A activities, services, and programs. The compact must outline how parents, school staff, and students will share the responsibility for improved student academic achievement and the means by which the school and parents will build and develop a partnership to help children achieve the State's high standards. It must also addresses the importance of communication between teachers and parents on an ongoing basis through, at a minimum - (A) parent-teacher conferences in elementary schools, at least annually, during which the compact shall be discussed as the compact relates to the individual child's achievement; (B) frequent reports to parents on their child's progress; and (C) reasonable access to staff, opportunities to volunteer and participate in their child's class, and observation of classroom activities.

The review and revision of the School-Parent Compact is one of the duties of the Parent Advisory Council, although all Title I parents must be given the opportunity to give input in the revision. Each School-Parent Compact must be reviewed annually and be aligned with the goals of the School Improvement Plan. Maintain the following for documentation purposes:

• Copy of school parental involvement plan describing how the school, parents, and students will jointly develop a school-parent compact for improved student academic achievement
• Copy of school-parent compact with all necessary compact requirements (see above)
• Evidence that the school-parent compact was developed jointly with parents (e.g. meeting agendas, meeting minutes, agendas, sign-in sheets, correspondences)
• Evidence that the school-parent compact was shared and utilized as a tool with all Title I parents
• Flyers, Web site announcements, message recordings, or other school-parent compact parent meeting advertisements/ feedback opportunities
• Pictures, PowerPoint presentation, or handouts from school-parent compact meetings

Compacts should be distributed prior to October 31 and to all new students as they enroll. In addition, Compacts must be posted on the school's website under the Parental Involvement section. Compact Tallies are due to the Parent Outreach Specialist (POS) two times throughout the school year (please see Yearly Activity Schedule for specific dates).

Teacher Responsibilities:
• Send the Compacts home to parents
• Collect returned and signed cover sheets from students
• Make contact with parents who have not returned their Compact
• Tally class returns and submit Compact Cover Sheet Return Checklist to Instructional Lead Teacher (ILT) or Parent Outreach Facilitator (POF)
• Review Compact with parents during all parent-teacher conferences.

Instructional Lead Teacher/Parent Outreach Facilitator Responsibilities:
• Review Compact Cover Sheet Return Checklist for each class
• Make contact with teachers who have low return rates
• Contact parents who have not returned compacts as needed
• Complete Compact Tally sheet and submit to POS at designated times of year
• Maintain original signed Compact cover sheet on file. All Compact cover sheets must have original student, parent and school representative (teacher) signatures.

Parent Outreach Specialist Responsibilities:
• Review Compact Tally sheets
• Maintain files for monitoring
Compact Cover Sheet Return Checklist
This form is distributed to the teachers by the Instructional Lead Teacher and/or the Parent Outreach Facilitator. The form is then completed by the teacher and returned to the Instructional Lead Teacher and/or the Parent Outreach Facilitator by the specified date.
Compact Tally - School Totals
This form is completed by the Instructional Lead Teacher and/or the Parent Outreach Facilitator using the Compact Cover Sheet Return Checklist received from each teacher. The form is then submitted to Parent Outreach Specialist by the designated date.

Parental Involvement Policy - LEA and School-level

Each Local Educational Agency (LEA) that receives Title I funds must jointly develop, and agree on with, and distribute to parents of children receiving services a written parental involvement policy. The LEA parental involvement policy outlines how the district will implement programs, activities, and procedures for the involvement of parents in Title I programs. The policy will establish the district's expectations for parental involvement and how the district will carry out the parental involvement requirements.

Each school that receives Title I funds must jointly develop and agree on with parents of children receiving services a written parental involvement policy. Parents shall be notified of the policy in an understandable and uniform format and, to the extent practicable, provided in a language the parents can understand. Such policy shall be made available to the local community and updated periodically to meet the changing needs of parents and the school. The school parental involvement policy describes how the school will carry out the parental involvement requirements to ensure effective involvement of parents and to support a partnership among the school, parents, and the community to improve student academic achievement.

Both policies must be distributed to parents of all students in Title I schools in a timely manner (prior to October 31) and distributed to parents of new students as they enroll.

The revision of the LEA and school parental involvement policy is one of the duties of the Parent Advisory Council. The LEA parental involvement policy and each school's parental involvement policy must be reviewed and revised, as needed, annually. The current school year must be in the title/heading and the revision date must be in the footer section at the bottom of each page. Maintain the following for documentation purposes:

• Copy of school parental involvement policy with the revision month, date, and year
• Meeting agendas and sign-in sheets from school policy meetings or other opportunities provided to collect parent input and feedback on the LEA and school parental involvement policies
• Proof that the LEA and school parental involvement policies were distributed in multiple ways
• Parent feedback in the form of minutes from LEA/school policy meetings/Parent Advisory Council meetings
• Invitations, flyers, Web site announcements, message recordings, or other meeting advertisements informing parents of the opportunity to participate in the development, review, and approval of the LEA and school policy
• School procedures for parents to provide input on both the LEA and school parental involvement policy
Parent Advisory Council (PAC)

Each Title I school must establish a Parent Advisory Council (PAC) at the beginning of the school year. All parents of children receiving Title I services must be given the opportunity to attend PAC meetings and this opportunity must be documented. Documentation can include copies of flyers/notices of meeting advertisements, web/screen shots, ParentLink documentation, pictures of school marquis, etc. An explanation of the method and selection criteria that is used to recruit members for the PAC is due to the district office once per year (please see Yearly Activity Schedule for specific deadline). Parent Advisory Councils (PACs) must meet three times per school year. PAC meeting times and days should be rotated to accommodate parent schedules. Detailed minutes must be kept on file for all PAC meetings. PACs must, at a minimum, include the following representatives: Principal, 2 Teachers, Parents/Guardians (1 per grade level), ILT and the POF.


The role of the PAC is listed below. Agendas must be detailed and contain all required:
• Provide input into the 1% Parental Involvement Set-Aside
• Provide input regarding Title I Programs
• Jointly develop the school's Improvement Plan
• Jointly develop the school's and district's Parent Involvement Policy
• Jointly develop the Student-Teacher-Parent Compact
• Provide input regarding Parent Workshops and Trainings
• Provide input regarding the Title I budget

The school-level PAC meetings can provide parents an opportunity to give input into the School-Parent Compact and the LEA and School Parental Involvement Policies. The comment card can be used to get input by making these available during these meetings.
Annual Title I Parent Meeting

Each school that receives Title I funds must convene an annual parent meeting to inform participating parents about the school's Title I program and their rights to be involved. This meeting should be held in a timely manner at the beginning of the school year, prior to November 1st, and should be a meeting to inform only and not seek formal input for the current year's parental involvement policies, school-parent compacts, or parental involvement budget.

• The Annual Title I Parent Meeting cannot be combined with another meeting (Open House, PTA/PTO, etc.). The Annual Title I Parent Meeting must be advertised and conducted as such.
• It must be offered at a time which is convenient for parents - this may mean offering it multiple times. It must be offered a minimum of two times - at different times of the day.
• All parents of Title I students must be invited in multiple ways and this must be documented.
• The Principal will facilitate this meeting. Other staff members, such as the ILT or POF may present a portion that relates to their job but the overall facilitator must be the Principal.
• Samples of meeting agendas to be used at the Annual Title I Parent meeting are included in the Parent Engagement Forms section (examples from two different meeting formats).
• Detailed minutes must be kept on file for the Annual Title I Parent Meeting.
Parent Workshops

Each Title I school must hold a minimum of five (5) parent meetings per school year, with at least one workshop planned and offered in collaboration with another Title I school. Creativity is encouraged in planning, developing and implementing these events to facilitate increased and effective Parental Involvement. The six meetings must be academically focused and aligned with the School Improvement Plan. These meetings must also incorporate at least one of the six PTA National Standards for Family-School Partnerships.

• Meetings targeting specific populations do not count toward the required five
• Meeting topics should be based on survey results and planned in consultation with parents/teachers
• Teachers and administrators should be present at all meetings
• Hold both a.m. and p.m. meetings on a variety of days to accommodate parent schedules
• Advertise meetings in a variety of innovative ways, including but not limited to school website, the newspaper, school newsletters, school marquees, community businesses, etc.
• Advertisements (flyers, letters to parents, copies of website announcement, etc.), sign-in sheets, agendas, copies of materials provided are to be retained on file by the POF and are subject to auditing
• The School-Parent Compact, LEA Parental Involvement Policy and School-level Parental Involvement Policy must be agenda items and reviewed at each parent workshop. This will provide an opportunity for parents to give input into these documents. The comment card can be used to capture and document any parent input.

Transition

To ensure effective involvement of parents and to support a partnership among the school involved, parents, and the community to improve student academic achievement, each school that receives Title I funds shall, to the extent feasible and appropriate, coordinate and integrate parent involvement programs and activities with Head Start and public preschool and conduct other activities, such as parental resource centers, that encourage and support parents in more fully participating in the education of their children. Schools will also work together to assist with transition from elementary to middle and middle to high. Compliance documentation include flyers, sign-in sheets, agenda(s), handout materials and evaluations
Staff Training

To ensure effective involvement of parents and to support a partnership among the school involved, parents, and the community to improve student academic achievement, each school and local educational agency that receives Title I funds shall educate teachers, pupil services personnel, principals, and other staff with the assistance of parents in the value and utility of contributions of parents, and in how to reach out to, communicate with, and work with parents as equal partners, implement and coordinate parent programs, and build ties between parents and the school.

Schools are required to hold a minimum of two staff trainings per school year. Schools should request input from parents while preparing for the training. Documentation of this input and/or effort to gather input must be maintained. Compliance documentation for the trainings should include sign-in sheets, agenda(s), handout materials and evaluations. Trainings can take place during faculty and staff meetings and/or during grade level meetings (as long as all documentation is maintained). Resources to assist planning staff training topics can be found on the Georgia DOE/Parent Engagement Program website under Modules for Professional Development http://www.gadoe.org/School-Improvement/Federal-Programs/Pages/Parent-Engagement-Program-Workshop-Templates.aspx
Annual Evaluation

Each Local Educational Agency (LEA) that receives Title I funds must conduct an annual evaluation of the content and effectiveness of the parental involvement policy in improving the academic quality of the Title I schools, including identifying possible barriers to greater participation of parents in activities and programs. Additionally, districts will use the findings from the annual evaluation to design strategies for more effective parental involvement and to revise the Title I parental involvement policies. While the law requires the evaluation for the LEA, Title I schools should also revise their plans yearly to ensure they are meeting their families' needs and that their school-level plans remain in accordance with the LEA's revised plan.

The annual evaluation will be distributed to parents in March of each school year. The evaluation will be available in paper form and online via Survey Monkey. The paper version will be translated into Spanish. Schools are encouraged to use creative ways to promote the completion and submission of the evaluations.
Parent Engagement Action Plan

The Parent Engagement Action Plan will describe the Parent Engagement activities for your school for the school year. The Parent Engagement Action Plan is due to the POS at the beginning of the school year (please see Yearly Activity Schedule for deadline). The Action Plan should include the following information:


• Title I Annual Meeting schedule
• Parent Workshop schedule
• School PAC meeting schedule
• Professional Development schedule
• Kindergarten/MS/HS transition events schedule

Parent Resource Center (PRC)

Each Title I school must maintain a PRC. Resource materials must address the core academic subject areas. In addition, the PRC must include resources and materials to address basic family needs including but not limited to finances, nutrition, housing, job search assistance, etc. Centers should be open flexible hours to accommodate parent work schedules.
PRC Inventory

Parent Resource Center inventory is to be considered as all other inventory. All items should be checked out of the PRC, electronics via the Destiny system and books and games will be checked out by hand this year until they have been placed on the Destiny system as well. Parents should be notified to return items as they become due. The ILT and/or POF should maintain a record of the attempts and how they were made i.e. by phone, letter via backpack, e-mail or us mail. If the parent does not return items check out from the PRC it is to be considered the same way as items checked out from the school library. Report cards are to be held and police reports should be filed. Parents will be held responsible for paying for items not returned or items returned broken or unusable. Monies received from parents for lost or broken inventory will be handled the same as above.

At the end of the year when the ILT and/or POF turns in their inventory they need to attach the parent Resource Center Inventory Control Sheet. We understand that there are certain occasions that items are checked out over the summer to parents, but these need to be approved by the principal and documented on the PRC Inventory Control Sheet.
Website Section for Parental Involvement

Each school must have a "Parent Involvement" Section on their website, and all information must be updated regularly. This section must include the following:

• Parent workshop/meeting dates and times
• Copy of School-Parent Compact (English and Spanish)
• Copy of District's Parental Involvement Policy (English and Spanish)
• Copy of School's Parental Involvement Policy (English and Spanish)
• Title I Complaint Procedure (English and Spanish)
• School PAC information, including meeting purpose, dates and times
• Parent Resource Center information
Communication Logs

All ILTs and POFs must maintain a monthly Contact Log and a PRC Sign-In sheet. The Contact Log documents all contacts with parents and the community. ILTs must use this form to log all parent and community contacts. POFs are required to make a minimum of 40 parent/guardian contacts per week and document them on the contact log. Contact logs and PRC sign-in sheet(s) are due to the POS by the 5th of every month for the previous month. The PRC Sign-In sheet should include the signatures of only those parents who visit the PRC for resources and information.